KANZ CONSTRUCTIONS | CLIENT PROJECT RECORD CHECKLIST
Illustrative preparation guide. Not a completed project record or contract.

BEFORE SIGNING — ONE COMMERCIAL PROMISE SCHEDULE
[ ] Drawing revisions and floor-by-floor measured area.
[ ] Included units, kitchens, bathrooms, openings and service points.
[ ] Exact selections, allowance units and complete installation scope.
[ ] Applicable taxes, exclusions, provisional sums and owner-paid charges.
[ ] Programme dependencies and client decision dates.
[ ] Payment milestones, evidence, advance recovery and other deductions.
[ ] Changes, omissions, allowance credits and net time effect.
[ ] Warranty provider, coverage, exclusions, care conditions and reporting.
[ ] Drawing deliverables, fees, revision limits, use rights and exit/refund rules.
[ ] Resolve contradictions and open decisions in writing before signing.

AGREE THE WEEKLY UPDATE
Project / location / reporting period / preparer / reviewer:
Completed and accepted work — quantity, location and release reference:
Installed work awaiting acceptance:
Open hold — location, reason, action owner, retest and release authority:
Client decisions — item, exact selection, allowance and need-by date:
Next two weeks — tasks, constraints, owner and ready-to-start decision:
Milestone forecast — original date, current forecast and reason for change:
Approved changes — revision, net amount, tax and time effect:
Invoices / certified amount / money received / outstanding / disputed amount:
Photograph and test references — identify location and protect personal data:

SELECTION CHANGE — TEACHING EXAMPLE
Same ex-tax tile supply basis, agreed quantity 400 sq ft.
Original allowance: INR75/sq ft x400 = INR30,000 credit.
Selected supply: INR95/sq ft x400 = INR38,000 addition.
Net supply change: INR8,000. Illustrative 18% tax: INR1,440.
Illustrative total change: INR9,440.
Installation assumed unchanged. Reconcile actual purchase quantity, wastage,
freight, handling, markup, applicable tax and time impact before approval.
Technical acceptance and written commercial approval precede changed work.

PAYMENT — TEACHING EXAMPLE
Invoice payable INR100,000; bank receipt INR60,000; outstanding INR40,000,
assuming no deductions or credits. Keep acceptance, payable amount and receipt
separate. The actual invoice must reconcile advance recovery, retention, tax,
applicable deductions, credits and disputes under the signed agreement.

HOLD / DEFECT / HANDOVER
[ ] Identify the affected work and stop unsafe or unreleased follow-on work.
[ ] Record correction, authorised recheck and release before covering.
[ ] Keep the measured test result; a photograph alone is not a passed test.
[ ] Track each defect by location, owner, next action and closure evidence.
[ ] Record client-confirmed closure, disputed closure or no response honestly.
[ ] Collect agreed as-built drawings, commissioning, care and warranty records.

Agree the reporting frequency, delivery route and responsible people for your
project in writing. The signed scope and qualified project professionals set
the applicable duties and technical acceptance criteria.

KANZ CONSTRUCTIONS | PREMIUM HOME BUILDERS
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From planning to handover.
kanzbuilds@gmail.com | Primary: +91 63635 52629 | Alternate: +91 90196 97170
https://www.kanzconstructions.com/tools#project-records